Executive Assistant

Ridgedale, MO
Administration
05-13-2021
BCL
Depends on Experience  Annual
Full Time
Varies - Weekends Needed

Position Summary:

To handle administrative duties for the Executive Office area as necessary.

Essential Functions:

  • Effectively correspond with guests regarding comments about their stay.
  • Communicate with other departments on behalf of Executives
  • Maintain accurate and up-to-date filing and trace systems.
  • Answer telephones for various Executives.
  • Greet visitors and assist in meeting their needs.
  • Utilize personal computer, with varying software programs, including Microsoft Office Suite products, SpringerMiller, HotSOS and WebEx
  • Arrange appointments for various Executives
  • Prepare presentations
  • Provide AV support during presentations
  • Maintain and recall extensive filing systems
  • Make travel arrangements for Executives
  • Plan and assist with special events
  • Travel to other properties to facilitate events for VIP groups
  • Draft letters and documents—often of a highly sensitive and confidential nature

 

Candidate Profile:

Education and Experience

  • High school diploma or GED
  • 4 year degree in a related field preferred
  • 2 years experience providing administrative support to executive positions.

Skills and Knowledge

  • Writing - Communicating effectively in writing as appropriate for the needs of the audience.
  • Basic Computer Skills - Using basic computer hardware and software (e.g., personal computers, word processing software, Internet browsers, etc.).  Must be highly proficient in Microsoft Office products.
  • Reading Comprehension - Understanding written sentences and paragraphs in work related documents.
  • Oral Comprehension - The ability to listen to and understand information and ideas presented through spoken words and sentences.
  • Law and Government - Knowledge of laws, legal codes, court procedures, precedents, government regulations, executive orders, agency rules that apply to job (e.g., OSHA, EPA, ADA, CFC, NFPA, ASI).
  • Clerical - Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology.
  • Analytical/Critical Thinking - The ability to gather and organize information using a logical and systematic process; recognize patterns and relationships in complex data; examine data to identify implications, problems and draw appropriate conclusions; generate alternative solutions to problems; evaluate strengths, weaknesses and consequences of alternative solutions and approaches to solving problems.
  • Education and Training - Knowledge of principles and methods for curriculum and training design, teaching and instruction for individuals and groups, and the measurement of training effects.
  • Customer and Personal Service - Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
  • Number Facility - The ability to add, subtract, multiply, or divide quickly and correctly.
  • Originality - The ability to come up with unusual or clever ideas about products, services or situations, or to develop creative ways to solve a problem.